List of all privacy notices for education appeals, code of conduct, councillors personal data, equality, grants, information governance, legal services, taxi licensing appeals, petitions and more.
Democratic Services
Royal Borough of Windsor & Maidenhead (RBWM) Council
Town Hall
St. Ives Road
Maidenhead
SL6 1RF
Email: democratic.services@rbwm.gov.uk
UK GDPR Article 6 (1)(c) Legal obligation as set out in the Local Government Act 1972 (s.100); Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012; Local Democracy, Economic Development and Construction Act 2009; Local Government Act 2000.
UK GDPR Article 6 (1) (e) Public Task. We collect and lawfully process your personal data as it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.
We may collect your personal information by; telephone, email, social media, writing or in person.
Public participation at meetings/recording of meetings
Written minutes of meetings are accessible by members of the public therefore, if you speak at a meeting, your name will be recorded in the minutes.
At meetings that are webcast, if you speak at the meeting, you may be filmed.
Petitions
Petitions are accessible by all members of the public therefore, if you have created a petition, your name may be published.
Categories of information
Personal details, which may include:
Name and address.
Other contact details
In addition to the above, we collect the following information about Councillors:
Agendas and reports for meetings are published on the Council’s website.
Minutes and details of decisions are also published on the Council’s website.
The Openness of Local Government Regulations 2014 gives a right to members of the press and public to use modern technology and communication methods such as filming, audio-recording, blogging and tweeting to report the proceedings of the meetings of the council.
If you create an e-petition on the Council’s website, you will be required to provide personal information so that we can contact you about your petition. The information will only be used for this purpose, although we may need to pass your details to the relevant department to enable them to respond to the issues you raise.
Petitions and the Council’s responses are published on the Council’s website.
The Council will not share your information with third parties for marketing purposes.
RBWM Council employees.
We may share your personal information in accordance with data protection legislation where applicable. This may include, with Councillors or third parties such as law enforcement agencies for the prevention and detection of crime.
Copies of agendas and minutes are kept as a permanent historical record. Should your data be no longer needed it will be securely and confidentially destroyed or disposed of the data in line with retention schedules.
Does your service utilise automated decision making? No