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Community right to bid: Privacy notice

Community right to bid – assets of community value nomination application

Who we are

Legal Services
Royal Borough of Windsor and Maidenhead
Town Hall
Maidenhead SL6 1RF
Email: legalservices@rbwm.gov.uk

Lawful basis for processing the information

General Data Protection Regulation Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. 
The legislation governing our application process includes:

  • The Land Registration Rules 2003. 
  • The Localism Act 2011. 
  • The Assets of Community Value (England) Regulations 2012.

How we collect information

Personal data is collected from you through the online application form. We can also collect nomination and supporting documentation that is sent in by post. 

What information is collected

The type of information collected is: name of organisation, name(s), your position in the organisation, address, telephone number and email address, type of organisation, organisation registration number, whether wholly or partly concerned, name of asset being nominated, address of asset, name and address of current owners/lawful occupiers/holder/s of freehold estate/holder/s of any leasehold estate, information which helps to clarify the exact location and extent of the asset being nominated, supporting information on the asset being nominated. 

How we use the information provided

The information is used in the exercise of our functions relating to the nomination and listing of land and property assets of community value.

Who has access to the information about you

Information is shared with the legal department and officers from any other department which may, out of necessity, be involved in the exercise of the statutory function.

Who we may share your information with

The legislation requires the Council to maintain a list of nominations and details of the owner and the nominating group will be included on the list which will be published on the Council’s website. 
Where necessary and in accordance with the prevailing legislation, we will share the name and contact details of parties connected to the nomination and the asset owner and their respective legal advisors, for example but not limited to the following circumstances: 

  • when an eligible community group submit an intention to bid for an ACV.
  • when the owner requests a review or appeal of the council’s decision to list the same personal information of asset owners/ nominators will be retained in case folders.

We may share the information you provide with other bodies that are responsible for auditing our systems and may supply information to government agencies, law enforcement agencies, internal audit, regulators or other external bodies for such purposes.

How long we store your information

Your nomination and supporting documentation will be retained, whether successful or not for six years

Does your service utilise automated decision making? – No.