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Democratic Services
Town Hall St Ives Road
Maidenhead SL6 1RF
General Data Protection Regulation Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Personal data is supplied directly to Democratic Services by members of the public wishing to register to speak at council meetings.
This includes a representative’s name, address and contact details.
The information is used to manage public speaking at council meetings, including extraordinary meetings.
The information is held by Democratic Services.
The public questioner’s name and ward are listed in the published agenda, announced at the meeting and recorded in the meeting minutes. Agenda paperwork is held on the council’s committee management system, externally hosted by Modern.Gov.
Participants in a virtual meeting will be either filmed or audio recorded dependent on how they choose to access the meeting. The recording is stored on the council’s YouTube webpage.
Speakers’ personal details collected by Democratic Services are stored until the minutes of the meeting at which the individual spoke are approved as a true and correct record. This usually happens at the next meeting. Speakers’ names and ward details are retained as a permanent record in the minutes of the meeting and agenda paperwork.
The video recording of the meeting is stored on the council’s YouTube page for two years.
Does your service utilise automated decision making? - No