I am writing to you under the Freedom of Information Act 2000 to request the following information from your Accounts Payable department:
Transactional invoice payment data for all trade suppliers, paid from April 1 2018 – March 31 2022 to include the following:
Mandatory Requirement:
Supplier name
Invoice date (date on invoice)
Date invoice was paid
Invoice gross value
Supplier invoice reference
For all invoices where the payment date is greater than 30 days after the invoice date.
Optional Requirement (please provide if available in the same report)
Invoice number (your system reference)
Date invoice was received (if recorded)
Further Guidance:
Please include:
• Invoices submitted by trade suppliers only, typically VAT invoices as defined by HMRC advice.
• The information in electronic form in a CSV, TXT file or excel format. as a mail attachment.
Do not include:
• Payments such as employee expense, residential care payments, foster care payments, direct payments, standing orders, business rate rebates etc.
• Any data you perceive as commercially sensitive or data protected (supplier name is not data protected for sole traders).
• A URL / link to the council’s transparency spend data - this does not typically include the time taken to pay the invoice.
• The summary of the council’s payment performance as required by the Public Contracts Regulations 2015. I am seeking the transaction detail that sits behind this.
• Information presented in a PDF format